Public Records Request
Records requests are accepted by mail, fax, email, or in person.
Download request forms:
Contact our Public Records Officers:
After placing your request, within five business days of receipt of your request, we will do one of the following:
- Contact requestor to obtain clarification on the request
- Deny the request, citing the reason for denial
- Make the records available for inspection/copying
- Provide a reasonable estimate when records will be available
- Send copies to the requestor if payment has been received
- 8 1/2 by 11-inch, 8 1/2 by 14-inch, and 11 by 17-inch black and white copies: $0.15 per page
- Customized Service Charge: actual cost
- Digital Storage Media Device (CD/DVD, flash drive): actual cost
- Electronic Files or attachments to an email: $0.05 per every 4
- Envelope / Postage: actual cost
- Geographic information system (GIS) Maps: see Fee Schedule (PDF) for price detail
- Inspection of records at City Hall: No fee
- Outside Vendor: actual cost
- Records transmitted in electronic format: $0.10 per gigabyte
- Scanned copies: $0.10 per page
- Scanned documents, greater than 11 by 17-inch: $0.50 per page
As an alternative to any fees imposed in the city's fee schedule, the city may charge a flat fee of $2, if it reasonably estimates that the total fees otherwise incurred would exceed $2. For a request processed in installments, this flat fee covers the cost of all installments. The City of Edgewood waives fees for production of records if production totals less than $1. Production of records does not include the actual cost of digital storage media devices, envelope, and postage.
Exempt from Disclosure
The Public Records Act and other statutes, list types of documents (Revised Code of Washington (RCW) 42.56 (PDF)) from public inspection and copying. The city of Edgewood will not disclose lists of individuals for commercial purposes. If only a portion of a record is exempt from disclosure, the Public Records Officer or designee will redact the exempt portions before providing the document.
If a requestor has not reviewed or claimed records within 30 days of notice that records are available or fails to make a payment, the Public Records Officer may close the request. If requested records contain information that may affect the rights of others, before providing the records, the Public Records Officer or designee may give notice and allow time for action by the other parties. After a request has been filled, If the Public Records Officer becomes aware of additional documents existing at the time of the request, these will be provided to the requestor on an expedited basis.
Some public records are currently available on the City's website at no cost: